Skip to contentConfigure score and grade aggregationView aggregation in the gradebookView aggregation in progress reports
Admin portal → School → Grading setup → Score/grade aggregationScore aggregation: aggregates scores across subjects/courses.Grade aggregation: aggregates grades across subjects/courses.
Average: divides the sum of all values by the number of contributing subjects/courses.Sum: adds up all values directly.
Decimal value: no decimal values, 1 decimal value, or 2 decimal values.Display: Round (applies standard mathematical rounding to the selected decimal place) or Truncate (drops any digits beyond the selected decimal place without rounding).
Note: This only applies to Numeric grade scales and scores, not for Alpha grade scales.
Total: shown when Sum aggregation is enabled.Average: shown when Average aggregation is enabled.
Total: shown when Sum aggregation is enabled.Average: shown when Average aggregation is enabled.
Score and grade aggregation gives a consolidated view of student performance across subjects/courses. As an administrator, you can choose which courses/subjects contribute, grade scales, and the calculation method. Once set up, aggregated values appear in the gradebook and in progress reports.
In this article:
Configure score and grade aggregation
Navigate to:
Click Edit at the top right. You will find two toggles:
Enable one or both features, based on your school’s needs.
Note: Before configuring aggregation, confirm that your grade scales are already set up and mapped to the relevant subjects/courses in the Final grade setup section. Select the same grade scales for aggregation that you use for final grade calculation. If different scales are used, the aggregated values may not align with the grades shown in Progress reports or the Gradebook. To set up the final grade calculation, refer to .
Select grade scales for aggregation
This step applies only when Grade aggregation is enabled.
Click Select next to Grade scales for aggregation.
A modal will appear listing all grade scales defined for your school. Select the ones to include, then click Save.
Configure the aggregation type
The Calculation settings table lists every grading type being aggregated (Score and any selected grade scales), along with its aggregation type and contributing subjects/courses.
For each row, click the edit icon in the Aggregation type column to choose one of the two methods:
Note: Available methods depend on the grade scale type. Alpha grade scales (A, B, C, D) support Average only. Numeric grade scales support both Average and Sum. You cannot aggregate values across different grade scales within a single subject/course. Furthermore, you can set up a different aggregation method for each grading period.
Select subjects/courses contributing to aggregation
For each grading type in the Calculation settings table, choose which subjects or courses should be included in aggregation.
In a subject-based setup, aggregation is configured for each subject, grade level, and grading period combination. For example, you can include English for Grade 8 in Term 1, but exclude it for Grade 8 in Term 2.
In a course-based setup, aggregation is configured at the course and grading period level. Select the courses that should contribute to aggregation for each grading period.
You can use filters to narrow the list, and select or deselect items (using Select/Deselect all) in bulk where needed. Once done, click Apply.
Configure decimal settings
Click the gear icon next to Decimal settings on the main page.
The modal shows a row for each grading type. For each, set:
Once done, save the changes.
View aggregation in the student gradebook
Once configured, aggregated values appear in the Final grades view of the gradebook for each grading period. Two rows are added at the bottom:
A dash (-) appears in an aggregation column when the subject or course has no ratings to calculate an aggregate, or when the value has been hidden based on your gradebook visibility settings.
N/A appears when the aggregation method has not been set for that grade scale, or when the subject uses an alpha grade scale. For alpha grade scales, the Total column will always display N/A, as letter grades cannot be summed numerically.
Subjects/courses that are excluded from aggregation still display their individual score or grade, but their values are not included in the Total or Average calculation.
View aggregation in progress reports
Once configured, aggregated values appear in the Progress summary section of the progress report. This section gives a consolidated view of a student’s performance across subjects or courses, showing key metrics such as overall score, grade, grade point, credits, quality points, and other configured grade scales. The exact metrics and subjects/courses shown here depend on the progress report template set up by your school admin.
Aggregate rows appear at the bottom of the table:
Subjects or courses that are excluded from aggregation for a specific grading period are still listed in the Progress summary, but display a dot indicator next to the subject name and their grades are greyed out. Their values are not included in the Total or Average rows.
Note: The fields shown in the progress report are determined by the progress report template. To learn more about configuring progress reports, refer to .
Frequently asked questions
Q. How is the aggregated average grade calculated for alpha grade scales?
Alpha grade scales assign letter grades (such as A, B, C) rather than numeric scores. Since letter grades cannot be summed directly, only the average is available as the aggregation type. Toddle calculates this by converting each letter grade to its underlying grade value, averaging those values across contributing subjects/courses, and mapping the result back to a letter grade using the grade scale's cutoff percentages.
Here is how that works in three steps:
Step 1: Convert each letter grade to its grade value
Each letter grade maps to a numeric grade value based on your grade scale configuration. For example:
Grade
Cutoff %
Grade value
A
90% or higher
95
B
70% or higher
80
C
50% or higher
60
D
30% or higher
40
F
0% or higher
15
There are no rows in this table
Step 2: Calculate the average grade value across contributing subjects/courses
Subject/course
Grade
Grade value
English
A
95
Maths
A
95
Science
B
80
Average
90
There are no rows in this table
Step 3: Map the average back to the grade scale using cutoffs
An average of 90 falls in the 90% or higher bracket, which maps to grade A.
Final grade = A
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