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How can I create announcements from within a class?

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As a teacher, you can create announcements directly from within a class to communicate with your students and their families. This helps you share class-specific updates, reminders, and messages without leaving the class workspace - saving time and keeping all communication organized in one place.

Class announcements - on the web

Create announcements

1. Head to your class → click ‘Class aAnnouncements’ from the left menu.

2. Click ‘+ Create announcement’ to begin.

3. Add a banner image

Click on ‘Add a banner image’ to upload one from your device or select from Pixabay.

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4. Add title and description

Enter a mandatory title.

Add your message in the description box — format using the toolbar (bold, bullets, links, emojis, etc.).

If your school has subscribed for Toddle AI, you can use it to generate your announcement content.

Note: Your work auto-saves and can be found later in the ‘Drafts’ tab.

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5. Add attachments (optional)

Upload files from your device. Or, attach links from the web.

If cloud integrations are enabled, attach files from Google Drive or OneDrive or create a doc, sheet, or presentation directly on Toddle.

Record and attach an audio message.

6. Choose recipients

Recipient type: Choose whether to send the announcement to students, family members, or both. Note: All staff linked to the class are automatically included.

By default, only the class from which the announcement is being created is selected. Note: If your class belongs to a course with multiple classes, you can also select other classes from the same course — even if you’re not a teacher in those classes.

Custom recipients: To send the announcement to specific members:

Select Custom → click ‘Add recipients’

Search for individuals by name or filter by class

You can choose recipients from any class linked to the course, regardless of whether you're added to those classes

Use the right panel to review and remove recipients.

Note: You can use only one option, either ‘Classes’ or ‘Custom’, not both.

Email toggle: Choose whether to send the announcement via Toddle only, or via Toddle and email. Note: Emails are not sent automatically; you must enable the toggle.

7. Review recipient summary

View count by group (staff, students, family members)

Use checkboxes to toggle email vs Toddle delivery per group

8. Preview

Toggle between Toddle view and email preview

Switch between web, tablet, and mobile display modes

9. Publish or schedule

Click ‘Publish’ to send immediately

Click ‘Schedule’ to send later

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Manage announcements

View announcements

To view class-specific announcements as a teacher, use the left pane on the 'Announcements' page inside your class.

The announcements page will open with the following tabs at the top:

All published - Lists all the announcements published from within the current class.

Drafts - Lists all the auto-saved announcements.

Scheduled - Lists all the announcements planned by you for a later date.

Bin - Lists all the announcements that you have deleted.

Click on any announcement to view its details, including the title, description, attachments (if any), and publishing information such as published on and published by.

Use the ‘Read on Toddle’ link to see which recipients have viewed the announcement and who are yet to do so.

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You can easily find specific announcements using the search bar at the top right or by applying filters.

Click the filter icon to open a modal with options to refine your view by:

Created by: Filter announcements by the staff members who published them.

Publish date: View announcements shared within a specific date range.

Recipient type: Filter announcements sent to students or family members.

Status: See which announcements are marked as Read or Unread.

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Edit, duplicate, or delete an announcement

Choose an announcement from the list and use the three-dot menu to access these options.

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Edit:

Choose the ‘Edit’ option and simply make the necessary changes to the announcement, and click ‘Update’.

While publishing an updated announcement, you can choose to update with or without notifying the recipients.

Note: When editing an already published announcement, auto-save is not enabled. Changes to live announcements must be explicitly saved. This prevents accidental updates from going live.

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Duplicate:

Duplicating an announcement allows you to quickly reuse the same content and recipients without creating it from scratch.

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The duplicated announcement is saved under the Drafts tab. To make changes:

1. Open the duplicated announcement from ‘Drafts’.

2. Click the three-dot menu and select 'Edit'. And, follow the same steps to publish it like you would for a new announcement.

Note: The duplicated announcement is treated as a new announcement. Once published, recipients will receive it as a new announcement, and notifications will be triggered based on your selected delivery settings.

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Delete:

When you delete an announcement, instead of being permanently removed, it is moved to the ‘Bin’ tab in the left pane and is no longer visible to the recipients.

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To restore and republish a deleted announcement, select the announcement you wish to recover and click the ‘Republish’ button.

This will open up the announcement in edit mode, where you can make the required changes, adjust the recipients, and choose whether to republish immediately or schedule it for later.

Once republished, the announcement will appear as a new post in recipients' inboxes, and they will receive a notification.

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Class announcements - on the mobile app

Create announcements

1. Go to your class → tap ‘Announcements’

2. Tap the ‘+’ icon to create a new announcement

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3. Add a banner (optional)

Tap on ‘Add banner’ to upload an image from your device or take a new photo using your camera.

4. Add title and description

Enter a title (this is required).

Add your message in the description box. Use the formatting toolbar to style text, add links, emojis, or bullets.

If AI is enabled, you can generate content suggestions.

Note: Your work is auto-saved and stored under the ‘Drafts’ tab.

5. Add attachments (optional)

Tap on the picture icon, mic, link, or the three-dot menu to upload images, record audio files, or add a link or other files, respectively.

If enabled, you may also be able to create a doc, sheet, or presentation directly within the announcement.

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6. Choose recipients

Select ‘Students’, ‘Family members’, or both. Note: All staff linked to the class are automatically included.

To customize your audience:

Tap ‘Custom’

Add specific people by searching for names or filtering by class

Recipients can be selected from any class under the same course

Note: You can use only one option, either ‘Classes’ or ‘Custom’, not both.

Email toggle: Enable this option if you'd like the announcement to be sent by email as well Note: Announcements are shared via Toddle by default. Emails are sent only if this toggle is enabled.

7. Review recipient summary

View the number of recipients per group (students, families).

8. Preview your announcement using the eye icon

Use the preview panel to see how your announcement will appear.

You can also preview how the announcement will look when delivered via email.

9. Publish or schedule: Tap ‘Publish’ or set a future date/time using ‘Schedule’ to publish your announcement later.

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Manage announcements

View announcements

To view class specific announcements as a teacher, use the different tabs on the 'Announcements' page inside your class. Here’s what you will see within each tab:

All published - Lists all the announcements published from within the current class.

Drafts - Lists all the auto-saved announcements.

Scheduled - Lists all the announcements scheduled by you for a later date.

Bin - Lists all the announcements that you have deleted.

You can easily find specific announcements using the search bar at the top right or by applying filters. Click the filter icon to open a modal with options to refine your view by:

Created by: Filter announcements by the staff members who published them.

Publish date: View announcements shared within a specific date range.

Recipient type: Filter announcements sent to students or family members.

Status: See which announcements are marked as Read or Unread.

Click on any announcement to view its details, including the title, description, attachments (if any), and publishing information such as published on and published by.

Use the Read on Toddle link to see which recipients have viewed the announcement and who are yet to do so.

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Edit, duplicate, or delete an announcement

As a teacher, you can edit, duplicate, or delete class announcements that you have created. These actions help you keep information accurate, reuse announcements efficiently, and manage outdated posts.

Edit:

To edit a published announcement:

Open the announcement from the list.

Click the pencil icon.

Make the required changes.

Click 'Publish' to save your updates.

While publishing the updated announcement, you can choose whether to:

Update and notify students and families, or

Update without notifying, if the changes are minor.

Note: When editing a published announcement, auto-save is not enabled. Any changes you make must be explicitly published. This prevents accidental updates from going live.

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Duplicate:

Duplicating an announcement allows you to reuse the same content and recipients without creating it again from scratch.

To duplicate an announcement:

Open the announcement from the list.

Click the copy icon.

The duplicated announcement is saved under the Drafts tab.

To make changes:

Open the duplicated announcement from Drafts.

Click the pencil icon to edit the content.

Publish the announcement as you would a new one.

Note: A duplicated announcement is treated as a new announcement. Once published, recipients will receive it as a new post, and notifications will be sent based on your selected delivery settings.

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Delete:

To delete an announcement:

Open the announcement.

Click the trash icon.

Deleted published announcements are moved to the Bin and are no longer visible to recipients.

Note: Draft announcements are permanently deleted and do not move to the Bin.

To restore a deleted announcement:

Open the Bin tab.

Select the announcement you want to recover.

Click 'Republish'.

The announcement opens in edit mode, where you can:

Update the content or recipients.

Choose to republish immediately or schedule it for later.

Once republished, the announcement appears as a new post in recipients’ inboxes, and notifications are sent.

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Student and family view

Students and family members can access class-specific announcements directly from within a class on both web and app. They can navigate to the ‘Announcements’ section from the left pane to view all updates shared by you as a teacher.

Here’s what they can do:

View all class-specific announcements shared with them by the teacher.

Use the search and filter options to quickly find specific announcements.

Mark announcements as read once they’ve reviewed them.

Receive notifications on Toddle — and by email, if enabled.

Note: The family view is identical to the student view.

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