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Regular grade scale: Used for assigning a numeric or letter grade to students for courses, assignments, or standards. This is the most commonly used scale. Special grade scale: Used alongside a regular grade scale to assign special grading codes, such as ‘Incomplete’, or ‘Absent’, that do not fit into standard academic performance categories but are necessary for reporting.Dependent grade scale: Used to convert the values of a regular grade scale into a different scale - commonly used for aligning with national reporting standards.
Enter grade details
Add each grade in decreasing order of performance:Abbreviation (e.g., EXC)Label (e.g., Excellent)Description (e.g., Demonstrates thorough understanding...)Color code for easy visual referenceInclude special codes (Optional)
If a special grade template (e.g., Absent, Incomplete) is selected, those values will appear automatically as additional rows in the table and cannot be edited.Set mastery threshold (Optional)
If mastery is enabled, select the grade that indicates when a student has achieved mastery of the standard.Minimum value (default): Lower end of the cutoff rangeMaximum value: Upper end of the cutoff rangeMiddle value: Midpoint of the cutoff rangeCustom: Manually enter a specific value for each grade
When adding custom values, ensure that: The cut-off percentage and grade value are scaled up to 100.
The lowest grade always has a cutoff of 0.The highest grade value is equal to or greater than its cutoff %.Grade point: the numeric value a grade is converted into, used for GPA calculations. Enter a grade point value for each grade in the scale.Added value: allows the selected grade to carry extra weight in courses that support added value. This is applied only when the course is configured to accept added value. Use the radio button to select which grade on the scale receives the added value bonus.
Define the numeric rangeSet the minimum value (e.g., 1)Set the maximum value (e.g., 5)Select a calculation method (for standards-based grading)Numeric value: Calculates the final score directly from raw numeric gradesGrade value: Converts numeric scores into grade values first, then back into a final grade using cutoffsAdd special codes and mastery level (Optional)These work exactly like in the alpha scale setup and appear in the same format.Gradebook values for each course/subject level (Optional)These work exactly like in the alpha scale setup and appear in the same format.Use for GPA calculation (Optional)These work exactly like in the alpha scale setup and appear in the same format.Numeric value: Pre-filled based on the min-max rangeAdd label, description, and color codeCutoff percentagesGrade value using any of the four methods (min, max, middle, custom)Grade point: the numeric value a grade is converted into, used for GPA calculations. Enter a grade point value for each grade in the scale.Added value: allows the selected grade to carry extra weight in courses that support added value. This is applied only when the course is configured to accept added value. Use the radio button to select which grade on the scale receives the added value bonus.
Alpha: Used when grades are expressed as letters or abbreviations (e.g., A+, A, EXC, Proficient).Numeric: Used when grades are expressed as numbers (e.g., 4.0, 85, 3.5). Selecting this option displays the same fields - minimum value, maximum value, and calculation method - as outlined in the regular grade scale setup.
Navigate using arrow keys: Use the arrow keys on your keyboard (up, down, left, right) to move between different cells. Select dropdown values: For dropdown-based fields, press ‘Enter’ (or ‘Return’ on Mac) on a cell to open the dropdown menu and use the arrow keys to navigate and select the appropriate value. Alternatively, you can type the intended value directly into the cell, provided it corresponds to one of the pre-defined options.Apply bulk updates via copy-paste or drag handle: Use Ctrl + C (or Cmd + C for Mac) to copy a value and Ctrl + V (or Cmd + V) to paste it across cells for quick bulk updates. Alternatively, select a cell and drag the fill handle (bottom-right corner of the cell) to copy the value into adjacent cells, if necessary. Undo recent changes: Use Ctrl + Z (or Cmd + Z on Mac) to undo recent changes instantly.
How can I create and manage grade scales as an administrator?
Shefali Rangi
Last edited 22 days ago by Anukruti Singh.
Grade scales are essential for defining how student performance is assessed across courses, assignments, and standards. As an administrator, you can create and manage various types of grade scales on Toddle, including regular, special, and dependent scales. These configurations give you the flexibility to align grading with your school’s assessment policies.
Read this article to understand the steps to create each type of grade scale.
Creating Grade scales
As an administrator, you can navigate to grade scales from:
Admin portal → [School] → Grading setup → Grade scales
On this page, start creating a grade scale by clicking the ‘Create a grade scale’ button.
Note: Grade scales are defined at the school level and applied to courses/subjects and standard sets.
You can create 3 different types of grade scales, each serving a specific purpose :
Note: You can create an unlimited number of regular, special, and dependent grade scales based on your school’s requirements.
Let’s explore each of the grade scale options in detail:
Regular grade scale
Follow these simple steps to define a regular grade scale:
Enter basic details, including a template name, unique template ID, display name, and description.
Next, select the following components:
Grade type: Select whether the grade scale is alpha or numeric type. Read further to understand the alpha and numeric grade scales in detail.
Mastery level: If your school has selected standards-based grading, you can choose to enable a mastery level on the grade scale. When set to ‘Yes’, you can define the preferred grade at which a student is considered to have mastered a learning standard.
Special grades template: If you would like to integrate a special grade scale, choose one from the ‘Special grade template’ dropdown. This allows teachers to apply special codes, such as Incomplete or Absent, along with regular grades during evaluations.
Use GPA calculation: Set this to ‘Yes’ to use this grade scale in GPA calculation. A ‘Credit & GPA calculation’ section appears in the grades table with 2 columns: ‘Grade point’ and ‘Added value’. This is explained later.
Define gradebook values for each course/subject level: set to ‘Yes’ if your school uses subject/course levels (for example, Higher level and Standard level) and you want to define separate cutoff percentages and grade values per level. When enabled, separate ‘Cutoff (%)’ and ‘Grade value’ columns appear for each level in the grades table alongside the default columns.
Select levels: select the course/subject levels for which separate gradebook values should be defined. This field appears when ‘Define gradebook values for each course/subject level’ is set to ‘Yes’.
Alpha grade scale
Use this option when grades are expressed as letters (e.g., A+, B, EXC, Proficient).
Steps to populate the ‘Grades’ table:
4. Set cutoff percentages
Define the minimum percentage required to achieve each grade for both the default set-up and if you want, then for each subject/course levels, if enabled.
5. Assign grade values
Grade values convert letter grades into numerical equivalents for averaging and final reporting for both default as well as for subject/course levels, if enabled.
Choose from:
6. Credit and GPA calculation (Optional)
If enabled, the grades table shows 2 additional columns:
7. Use the Actions column to reorder or add/delete rows.
Numeric type
Use this option when grades are directly expressed as numbers (e.g., 1–5, 0–100).
Steps to configure:
4. Fill in grade details
5. Set cutoffs and grade values
Just like in alpha scales, define:
6. Credit and GPA calculation (Optional)
If enabled, the grades table shows 2 additional columns:
7. Use the Actions column to reorder or add/delete rows.
Special grade scale
Follow these simple steps to define a special grade scale:
Step 1: Enter basic details such as a template name, unique template ID, a display name, and a description.
Step 2: Next, enter one or more grade values along with their description and a color code. You can reorder the grades using the up/down arrows or remove them using the delete icon.
Step 3: Once done, click ‘Create’.
Dependent grade scale
Follow these simple steps to define a dependent grade scale:
Step 1: Enter basic details such as a template name, unique template ID, display name, and description.
Step 2: Select whether the grade scale is:
Step 3: If you have created a special grade scale, you can link it to the dependent grade scale using the ‘Special grades template’ dropdown.
Step 4: Use the ‘Select grade scales to convert from’ dropdown to select one or all regular grade scales that the dependent scale should convert from. Once a base grade scale is selected, the grade table will automatically be generated at the bottom.
Step 5: Enter the grade abbreviations (applicable only for alpha grade type) in a decreasing order of progression, along with a label, description, and color code. You can also reorder them using the up/down arrows or remove them using the delete icon. If you have selected a special codes template, then those values will also appear, in a non-editable format. Additionally, if you have selected a numeric grade scale, the numeric values will be pre-defined based on the minimum and maximum values you entered in step 2.
Step 6: For each grade listed, select the corresponding grade value from the regular scale(s), as shown below. You will see one or more regular grade scale columns based on your selections in ‘Step 4’.
Step 7: Once done, click ‘Create’.
Back on the dashboard view, all regular, special, and dependent grade scales will be organized in a table, as shown below. Additionally, you can use the three-dot menu at the end of the row to edit a scale, mark it as inactive, or delete it
💡Once a grade scale is in active use, it cannot be deleted. However, you can still make edits as required. Any changes will automatically be reflected across all linked assessments and reports that are unlocked.
Keyboard-first navigation
When managing extensive grade scales, keyboard-first navigation can help you work quickly and avoid repetitive clicks. Here are some handy ways to navigate and input data within a grade scale table:
You are now equipped to create and manage grade scales in alignment with your school’s grading and reporting requirements.
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