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Announcements

Shefali Rangi

Announcements allow educators to create, send, and view important updates shared with staff, students, and family members across different recipients. From drafting announcements to scheduling or publishing them, this page serves as your central hub for school communication.

✏️ What can I do on this page?

Use this page to create new announcements and view existing ones:

View announcements

Use the left pane to switch between different announcement states such as Inbox, Drafts, Scheduled, Sent, and Bin.

Click on any announcement to view its details, including:

Announcement content and publishing information.

The number of recipients who have read the announcement and the list of recipients it was sent to.

Admins can view this for all announcements, while teachers can view it only for announcements they have sent.

Use the 3-dot menu to Edit, Duplicate, or Delete an announcement.

Admins can perform these actions on any announcement, while teachers can only manage announcements they have created.

Use the filter icon to narrow down announcements by Created by, Classes, Publish date, Recipient type, and Status (read or unread)

Use the tick icon to mark all announcements as read.

Use the search bar to find announcements by keyword.

Create announcements

Click Create announcement to start a new announcement.

Add key details to your announcement:

Add a banner image, if required.

Enter an Announcement title.

Write the announcement content and style it using formatting options, emojis, hyperlinks, bullet/numbered lists, etc.

Note: If your school has Announcements AI enabled, you can also generate a description using that feature. Read

this⁠

article to learn more.

3. Attach supporting files using the Attachments section:

Note: The available creation options depend on your school’s configured cloud storage integration.

4. Choose who should receive the announcement:

Select recipient types such as Staff members, Students, Family members, or All members.

Select the applicable recipient group(s). You can only select one group type at a time.

Note: Admins can choose from Programmes, Grades, Classes, or create a Custom recipient list, while teachers can select only from their classes or a custom recipient list within those classes.

5. Review the recipient summary to:

See the total number of recipients with a group-wise breakdown.

Check the delivery method (Toddle and/or email) for each group.

Enable or disable email delivery for specific groups using the corresponding toggle.

6. Preview the announcement before sending:

Use Toddle Preview to see how it appears on Web, Tablet, and Mobile.

Use Email preview to review the email version.

7. Click Publish to send the announcement immediately, or Schedule to send it at a later date. After publishing, recipients will receive a notification under the bell icon.

💡 Things to keep in mind

Teachers can create announcements only if the feature is enabled by the admin.

New announcements are auto-saved as drafts while you are creating them. You can find these under Drafts.

When editing a published announcement, auto-save is disabled. Any updates must be explicitly saved before republishing.

Deleted announcements move to Bin and can be republished later. Deleted drafts, however, are permanently removed.

📘 Read these articles for step-by-step instructions on creating announcements as a

teacher⁠

admin⁠

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