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Rogue Van Co. Onsite Implementation Proposal

Overview

Pain Points

Some highlights from our conversations about your material flow management practices:
The current material replenishment process is manual, time-consuming, siloed on stpeadsheets, and is the biggest reason your team wastes time.
Stockouts idle machines and people, and without a system in place, techs are discovering stockouts when the last item is pulled.
Parts, Service, and Vans are three separate business units that will all be withdrawing from the same inventory with some different systems of record between the three.
Communication fatigue means messages are getting missed.
Inefficiencies created by storage ambiguity, stockouts, runs to the store, etc. are under-priced and parts issues are met with firefighting rather than root cause analysis.
The addition of parts distribution will increase the strain on the system and problems will multiply.

Implementation Goals

Gain a deeper understanding of the pain points faced across the organization, from leadership to techs
Set up every printing, receiving, scanning, restocking, etc. station that will be primarily focused on using Arda
Select 1-2 of your most problematic areas or part types and get them fully up and running on Arda
Train the team on how the new system works, its benefits, and answer any questions people have

Timeline

Schedule Detail

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Virtual Shop Tour
9/15/2025
Configuration
9/17/2025
Day 1 - Workflow Analysis & Setup
9/24/2025
Day 2 - Complete Setup of Target Areas
9/25/2025
Day 3 - Training
9/26/2025
1-Week Check-In
10/3/2025
1-Month Check-In
10/20/2025
Ongoing Support
12/15/2025
3-Month Review
12/15/2025
Virtual Shop Tour
9/15/2025 - 9/16/2025
Plan & Goals
2-hour meeting in this time window to go through the space virtually‘
Gain a detailed understanding of current inventory management practices
Identify focus areas for onsite, suppliers, information about minimum and order quantities as available
Figure out what hardware needs to be purchased before the onsite
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Cost

Summary

When creating a cost estimate for this trip, our goal was to be as transparent as possible with your team about the expenses we will likely incur and charge you at cost for all expenses related to travel, training, and setting up the system. We charge a day rate ($1,000/day) for our time so that we can do the best job possible with the time we have onsite without worrying about incurring further cost if we end up working late. Aside from our labor, we charge everything else at cost to be as transparent as possible with you about our real system implementation costs and enable you to accurately asses the cost of future changes to the system. Here’s a breakdown of the costs that we anticipate incurring:

3-Day Install -
$4,400.00
⁠
after free first month

Name
Qty.
Unit Cost
Total Cost
Labor
3
$1,200.00
$3,600.00
Flights
2
$250.00
$500.00
Rental Car
3
$100.00
$300.00
Per Diem (Food, etc.)
3
$50.00
$150.00
Lodging
3
$100.00
$300.00
Free First Month
1
-$450.00
-$450.00
There are no rows in this table
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