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Arda × Dometic — On‑Site Pilot Proposal

Customer: Dometic — Chiller Line (Pompano Beach, FL)

Executive Summary

Dometic’s chiller line suffers from reactive replenishment and mismatches between AS/400 records and actual WIP/lineside stock. Empty‑bin signals and a planning email alias trigger manual searches and cycle‑count walks; space limits push overflow “high,” adding forklift retrieval and ambiguity; daily production boards log material‑caused stops (e.g., a 21‑minute capacitor shortage).
Arda will install a lineside supermarket, two‑bin Kanban, standard tugger routes, and lightweight CSV touchpoints with AS/400 to stabilize flow across ~500 SKUs.

Solution Design

Physical: Right‑sized lineside supermarket; two‑bin Kanban; fixed‑cadence tugger routes.
Digital: Arda captures Kanban events, builds pick lists, timestamps replenishment; CSV export for AS/400 movements—no ERP change.

Objectives & Outcomes

Zero unplanned stockouts on pilot SKUs (steady‑state).
≥40% faster replenishment (trigger scan → full bin).
Eliminate manual low‑stock emails for pilot SKUs.
Less stockout-related downtime and inventory “hunt” time.

Scope

Area: Chiller line (Pompano, FL).
SKUs: ~500 high‑velocity items (fittings, harnesses, fasteners, electricals).
Flows: Warehouse ⇄ lineside supermarket ⇄ line (two‑bin Kanban).
System: Arda software; CSV export for AS/400 updates.


Implementation & Timeline

Design & Data Configuration
11/3/2025
11/14/2025
On‑Site Setup
11/17/2025
11/20/2025
Go‑Live & Training
11/21/2025
11/21/2025
Pilot Run
11/24/2025
1/30/2026
Evaluation
1/26/2026
1/30/2026
⁠
Design & Data Configuration
On‑Site Setup
Go‑Live & Training
Pilot Run
Evaluation
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Design & Data Configuration
On‑Site Setup
Go‑Live & Training
Pilot Run
Evaluation
TodayFit
⁠

KPIs & Measurement

Stockout Frequency: Count per SKU/day at point of use; source = Arda exceptions + supervisor confirmation + daily board. Target: <10 in Weeks 6–8.
Replenishment Lead Time: Trigger scan → full bin placed; source = Arda timestamps. Target: ≥40% reduction.
Material‑Caused Downtime: Minutes/shift from daily board. Target: ≥60% reduction.
Inventory Fidelity: |System − physical| ÷ physical across warehouse/supermarket/line (weekly samples). Target: ≤5% median variance.
Manual Low‑Stock Emails: Count to planning alias for pilot SKUs. Target: → 0 by Week 3.


Commercials & Terms

Billing principle: Dometic pays for on‑site labor and software during the pilot. Upon success, 100% of the on‑site fee is credited to a future software payment.

On‑Site Implementation (labor): $20,000

Includes: design, installation, supermarket setup, ~500 Kanban cards, software configuration, training, materials, travel.
Credit: 100% of this on‑site fee is applied to Year‑1 software upon meeting success criteria and executing a 12‑month subscription within 30 days of pilot closeout.

Pilot Software License: $5,000/month × 2 months = $10,000 (pilot period; non‑creditable).

Scope: up to 500 SKUs, 10 active users, dashboards/KPIs, CSV interface.
Continuation: Payment continues at $5,000 per month for the chiller line, unless either party gives written notice.

Total Pilot Cash Outlay: $30,000

Success criteria: Weeks 6–8 average achieves: <10 stockouts (pilot SKUs), ≥40% faster replenishment, ≥60% less material‑caused downtime, ≤5% median inventory variance, and elimination of manual low‑stock emails (pilot SKUs).
Payment terms: On‑site + first month software due at kickoff; month‑2 software at 30 days. Credit application to subsequent months of software fees
⁠


Data Requirements & IT Touchpoints (Pilot)

Dometic — Chiller Line (Pompano) × Arda
Purpose: Fast pilot launch, clean measurement, minimal IT lift (CSV‑based; AS/400 remains system of record).

One‑Time

Item master (pilot SKUs): part_number, description, UoM, pack_size, typical_supplier, lead_time_days.
Locations map: warehouse location codes (e.g., B6/M6), work centers (e.g., chiller WC), lineside/shelf addresses; mark “high” storage.
BOM excerpts (top families): note frequent substitutes (fittings/electrical) and allowed alternates.
Material Movement Data: Any platform telemetry captured by scanning parts from one location to another
Routing/shift data: planned takt, crew counts, line schedule snapshot.
User list: operators, handlers, supervisors (role‑based access).

Recurring During Pilot

Shop schedule snapshot (weekly): upcoming chiller build plan for min/max tuning.
AS/400 transactions extract (daily or 2×/week): item_number, qty, from_location, to_location_or_wc, txn_code, txn_timestamp, user_id.
Cycle‑count variance log (weekly): exceptions for pilot SKUs; note WIP finds and rework.
Daily production board data (daily): photo or CSV capturing material‑caused downtime minutes.
Planning alias count (weekly): number of low‑stock emails for pilot SKUs (item + timestamp only).

Interfaces & File Formats

Arda → AS/400 (export for updates): replenishment.csv → item_number, qty, from_location, to_location_or_wc, reason_code (KANBAN), event_timestamp, user_id.
AS/400 → Arda (import for analytics): transactions.csv → item_number, qty, from_location, to_location_or_wc, txn_code, txn_timestamp, user_id.
Transport: Secure shared drive or SFTP per Dometic preference; browser‑based access (no VPN required).

Security & Ownership

Operational data only (no PII).
Least‑privilege access by role; Dometic retains system‑of‑record status (AS/400).
Pilot data retained for KPI audit and closeout report; purge/retention per Dometic policy.

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