Checklist

6.1 and Annex A

1

1

Confirm and record the Retrofit Coordinator’s appointment and qualification

4 and 5

1

1

Review guidance

13

1

1

Ensure that engagement advice originated or reviewed by the Retrofit Advisor is provided to client

6.2

1

1

Agree and record intended outcomes in consultation with client

7.1 and Annex B

1

1

Collate ‘triage’ data for risk assessment as defined in Annex B; consider site inspection to supplement online data

7.1, 7.2, Annex B

1

1

Determine and record the risk path (A, B or C) for the project in accordance with the criteria defined in Annex B

8.2 and Annex A

1

1

Confirm and record the Retrofit Assessor’s appointment and qualification, appropriate to risk path

8.3-8.4

​

​

Ensure whole-dwelling assessment is carried out, including collection of RDSAP or SAP data

8.4.1 (6) Annex C

​

1

Ensure that a ventilation assessment is carried out in accordance with the adequacy criteria defined in C.2

8.4.3

​

1

If the dwelling is traditionally constructed, ensure that a simplified BS 7913 significance assessment is carried out

8.6.1 8.6.2

1

1

Report the whole-dwelling assessment to the Retrofit Designer, together with photographs and RDSAP, SAP or PHPP data

8.6.3

1

1

Ensure that the whole-dwelling assessment report identifies any defects that must be rectified prior to retrofit

8.6.5 9.1.5

1

1

Ensure that any additional information required by the Retrofit Designer is requested and added to the assessment report

9.1.2 Annex A

1

1

Confirm and record the Retrofit Designer’s appointment and qualification, appropriate to risk path

8.6.5 9.1.5

1

1

Ensure that the Retrofit Designer identifies any information missing from the assessment report and request it

9.1.3 9.1.4

1

1

Obtain the Retrofit Designer’s confirmation that the whole-dwelling assessment report is sufficient for design preparation

9.1.12 Annex C

1

1

If the existing ventilation is assessed as inadequate, arrange for repairs compliant with C.2 Notes 2-5 if possible.

9.1.12 Annex C

1

1

If the existing ventilation is assessed as inadequate and cannot be repaired, ensure a upgrade compliant with C.3 is specified

9.1.9 - 9.1.21

1

1

Ensure that the Retrofit Designer prepares a PAS 2035 compliant design for the improvements and any ventilation upgrade

9.1.13 Annex D

1

1

Ensure that the retrofit design includes provision for managing interactions between measures

9.1.14 Annex D

1

1

Ensure that the retrofit design includes appropriate construction details for measure interactions coded yellow in Figure D.1

9.1.15

1

1

Ensure that the specified construction details eliminate thermal by-pass, minimise thermal bridging and maintain airtightness

9.1.16 Annex D

1

1

Ensure that the retrofit design includes compatible specifications for interactions coded orange in Figure D.1

9.1.17 Annex D

1

1

Ensure that the retrofit design does not include combinations of measures coded red in Figure D.1

11.1.1

1

1

Ensure that the Retrofit Designer includes in the retrofit design appropriate requirements for testing installed measures

11.2.1

1

1

Ensure that the Retrofit Designer includes in the retrofit design appropriate requirements for commissioning installed measures

11.2.2

1

1

Where multiple measures are proposed ensure that the design requires building services to be finally commissioned together

12.1.1

1

1

Ensure that the Retrofit Designer includes in the retrofit design appropriate requirements for handover of installed measures

9.2.2

​

1

Carry out an improvement option evaluation using RDSAP, SAP or PHPP data to determine an appropriate package of measures

9.2.2

​

1

Ensure that the improvement option evaluation includes calculations of simple payback and carbon cost effectiveness

9.2.3

​

1

Ensure that the improvement option evaluation uses capital costs, fuel costs and emissions factors from specified sources

9.2.3

​

1

If the occupancy pattern is known, adjust the improvement option evaluation calculations to allow for actual occupancy

9.2.4

​

1

If the dwelling is traditionally constructed, ensure that the retrofit design is consistent with the guidance in BS 7913

9.2.5 Annex C

​

1

If fabric measures are proposed, assess existing ventilation and if appropriate include ventilation upgrade in the improvements

9.2.6

​

1

Prepare a tabular summary of the evaluation and identify recommended measures for the medium term retrofit plan

9.2.7

​

1

Review the improvement option evaluation, the recommended measures and the medium term retrofit plan with the client

9.2.7

​

1

Agree with the client the scope of the project, the intended outcomes, appropriate performance targets and the budget

9.2.8

​

1

Ensure that the retrofit design includes appropriate measures to inhibit overheating during the installed life of the measures

9.2.9

​

1

Ensure that measures to inhibit overheating include load reduction, solar shading, ventilation and thermal capacity

9.2.10

​

1

Ensure that the retrofit design specifies an appropriate sequence of installation of the proposed measures

9.1.8

1

1

Advise the client on the need for statutory approvals, and either make applications or coordinate applications by others

9.1.22

1

1

Provide the Retrofit Installer with the retrofit design for the agreed measures and any ventilation upgrade

9.1.23

1

1

Provide the Retrofit Installer with a copy of the report of the retrofit assessment

9.1.25

1

1

Request identification by the Retrofit Installer of any additional information required to be included in the retrofit design

9.1.24

1

1

Request confirmation from the Retrofit Installer that the retrofit design is sufficient for costing and installation to proceed

9.1.26

1

1

If installation cost exceeds budget, agree amendments with client and arrange for Retrofit Designer to revise the design

9.1.26

1

1

Provide the Retrofit Installer with any revised design for the agreed measures and any ventilation upgrade

9.1.27 and 13

1

1

Ensure that any advice provided to the client during the design stage complies with clause 13.

10

1

1

Oversee the installation of improvement measures by the Retrofit Installer in accordance with PAS 2030 and/or MCS

10 Note

1

1

Obtain from the Retrofit Installer copies of evidence of compliance of the installation with PAS 2030 and/or MCS

PAS 2030

1

1

Ensure that the Retrofit Installer uploads installation documentation to the TrustMark data warehouse (for ECO)

11.1.2

1

1

Ensure that testing of installed measures is carried out in accordance with the retrofit design, PAS 2030 and MCS

11.2.3

1

1

Ensure that commissioning of installed measures is carried out in accordance with the retrofit design, PAS 2030 and MCS

11.3.1

1

1

Obtain copies of testing and commissioning certificates as required by the retrofit design and pass copies to the client

PAS 2030

1

1

Ensure that the Retrofit Installer uploads testing and commiss-ioning documents to the TrustMark data warehouse (for ECO)

12.2

1

1

Ensure that the Retrofit Installer hands over the installed measures to the client and occupants

12.1.3

1

1

Obtain copies of the O&M instructions, manuals, warranty and guarantee certificates for all installed products and systems

12.1.3

1

1

Provide the client with copies of all testing and commissioning certificates and all handover documentation

12.1.4

1

1

Recommend to the client that a new or updated Energy Performance Certificate is prepared for each improved dwelling

12.1.14

1

1

If new or updated Energy Performance Certificates are requested, arrange for them to be prepared by a DEA.

PAS 2030

1

1

Ensure that the Retrofit Installer uploads handover documents to the TrustMark data warehouse (for ECO)

13.1 Annex A

1

1

Confirm and record the Retrofit Advisor’s appointment and qualification

13.1.1

1

1

Ensure that appropriate retrofit advice is delivered as part of every domestic retrofit project.

13.2.1

1

1

Ensure that the Retrofit Advisor uses the specified guidance

13.2.2

1

1

Ensure that retrofit advice is delivered to all occupant(s) of retrofitted dwelling(s) and to any landlord(s)

13.2.3

1

1

Ensure that retrofit advice is delivered in a format that takes account of occupants’ language, age, etc.

13.3.3 13.4.2

1

1

Ensure that engagement advice is customised to the occupants’ needs and covers the specified topics

13.3.4 13.4.5

1

1

Ensure that handover advice is coordinated with the Retrofit Installer and customised to measures and intended outcomes

13.4.1

​

1

Ensure that advice is delivered at engagement, on completion of IOE, on completion of the design and at or shorty after handover

13.4.3

​

1

Ensure that advice delivered after completion of the improvement option evaluation covers the specified topics

13.4.4

​

1

Ensure that advice delivered on completion of the design is delivered by the Retrofit Designer or the Retrofit Coordinator

13.4.4

​

1

Ensure that advice delivered on completion of the design covers key features of the design, measures and installation process

14.1

1

1

Ensure that every retrofit project is subject to monitoring and evaluation to confirm outcomes and identify problems

14.2

1

1

Confirm and record the Retrofit Evaluator’s appointment and qualification, appropriate to risk path

14.3

1

1

Ensure that Basic evaluation is applied to every completed domestic retrofit project, irrespective of risk path

14.3

1

1

If outcomes are not as intended or there are unintended consequences, apply Intermediate evaluation

14.3.1

1

1

If Intermediate evaluation does not explain unintended outcomes or consequences apply Advanced evaluation

14.3.2

1

1

Ensure that Intermediate and Advanced evaluation are only applied with the client’s and occupants’ consent.

A.6.1 Annex A

1

1

For Intermediate or Advanced evaluation, ensure that the Retrofit Coordinator and Evaluator are not the same person

14.4.1

1

1

For Basic evaluation, use a measure-specific questionnaire delivered to the client and occupants (if different)

14.4.1

1

1

Ensure that the Basic evaluation questionnaire covers the specified topics

14.4.2

1

1

Ensure that Basic monitoring data are collated, summarised and reported with any recommendations to client and project team

14.4.3

1

1

Ensure that Basic evaluation is completed and reported within three months of handover of the retrofit work.

14.5.1

1

1

Ensure that Intermediate evaluation covers the specified topics, as appropriate to any identified problems

14.5.2

1

1

Ensure that Intermediate monitoring data are collated, summarised and reported with recommendations to client, etc.

14.5.3

1

1

Ensure that Intermediate evaluation is completed and reported within six months of completion of basic evaluation, if possible

14.6.1

1

1

Ensure that Advanced evaluation covers the specified topics, as appropriate to any unresolved problems

14.6.2

1

1

Ensure that Advanced monitoring data are collated, summarised and reported with recommendations to client and project team

14.6.3

1

1

Ensure that Advanced evaluation is completed and reported within two years of completion of basic evaluation, if possible

14.6.3 Note

1

1

Consider whether evaluation reports should be made available to quality assurance bodies, with the client’s approval

15.2.1

1

1

Identify the type of compliance claim: independent third-party certification, other-party validation or self-assessment

15.2.2

1

1

If providing independent third-party certification, arrange assessment of compliance by a body itself accredited by UKAS.

15.2.3

1

1

If providing other-party validation, arrange assessment of compliance by an appropriately qualified independent body

15.2.4

1

1

If self-assessing compliance, collate and present evidence of compliance with PAS 2035 in accordance with EN ISO 14021

15.2.4

1

1

If appropriate upload the qualifications of the Retrofit Advisor, Assessor, Coordinator, Designer and Evaluator to QA body

15.2.4

1

1

If appropriate upload copies of the risk assessment, dwelling assessment, retrofit design and evaluation reports to QA body

15.3

1

1

When claiming compliance by any of the three available methods, use the appropriate specified form of words

A.6 Note Annex A

1

1

Where one person fills more than one retrofit role, report any conflict of interest to the client and manage it appropriately