EA Hiring Best Practices

Sample JD

What You Will Do
The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Coordinate internal and external meetings including but not limited to team meetings, all hands meetings, board meetings, off-site meetings, one-on-one meetings, etc.
Assist with meeting preparation/slides, take notes, prepare follow-up and action items
Oversee work priorities to ensure CEO objectives are met and manage content and flow of information
Collaborate amongst various roles within the company on special projects as needed
Coordinate all travel arrangements, including: processing travel requests/changes, confirming reservations, compiling directions/itineraries, etc.
Handle all expense reimbursement using Expensify and upload receipts
Maintain professionalism and strict confidentiality with all materials
Manage calendars, work emails with attention to detail
Who You Are
5+ years of work experience preferred
Tech-savvy: proficiency with all Google Suite
Strong and confident verbal and written communication
Calm under pressure and positive attitude
Ability to juggle with a variety of ad-hoc situations
Care deeply about the success of the executive & the company
Master of organization and creating efficient workflows
Track record of building trusting relationships with the team and the executive
Expertise in facilitating outcomes autonomously
Ability to operate at 3,000 feet and in the weeds in a single moment

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